Careers Page 1
Gillian Nash-Kennell

Operations / Float Secretary

Location: Nottingham

Contract Type: Permanent

Accountabilities

Secretarial aspects of the role

  • To deal with administrative routines, and provide administrative support as required by the team
  • Transcription of digital dictation
  • Maintenance of client relationship management Date and property records
  • Monitoring compliance and Lexcel requirements
  • To be involved in the efficient management of client/matter files, and assist with good financial management, as and when appropriate

Operations related aspects of the role

  • Front-line support for the office photocopying / scanning
  • Provide reception cover
  • Deal with incoming mail and outgoing post procedures including date stamping incoming mail, ordering postage stamps, check mail envelopes for missed enclosures, top up franking machine, envelope Debts post
  • Distribute correspondence within the office
  • Deliver and collect items within the locality
  • Maintain paper stock levels for printers and photocopiers
  • Assist with the firm's shredding and recycling requirements
  • Provide refreshments for clients and meetings as required
  • Set up meeting rooms with catering requirements as required
  • Ensure meeting rooms are cleared and tidy
  • Responsible for general office maintenance IT support and ad hoc tasks in liaison with Operations and Support Manager
  • Assist fee earners with set up of presentations
  • File archiving within SOS database
  • Arrange file storage and retrieval
  • Maintain deeds and wills

Skills and Experience

  • Ability to multi task
  • Handling of mail and efficient use of telephone is also key to this role, but training will be given.
  • The individual must be reliable and flexible and understand the importance of client confidentiality and customer care.