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Gillian Nash-Kennell

Float Team Legal Secretary

 

 

Department: Business Support Team

Location:  Spalding

Contract Type: Permanent

To provide the Business Support Team with typing and secretarial support, seconded to any department identified as requiring specific secretarial support. 
To assist fee earners in the department in all aspects of their work.
To assist with digital dictation and administrative support across the firm in line with the Firm’s workflow ethic.

Accountabilities:

  • To transcribe and prepare all correspondence and documents through audio-typing and word processing
  • Deal with administrative routines as required to include computer printouts and photocopying
  • Work within relevant administrative systems and procedures, particularly in the management of cash and cheques, the filing of files, bills, correspondence and documents
  • Be involved in the efficient management of client/matter files to including general filing in a timely and accurate manner
  • Assist in management and recording of time and in preparation of billing
  • Manage incoming and outgoing mail
  • Operate case management system
  • To make appointments, arrange meetings and maintain manager/fee earners diary as required
  • To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the Firm’s standards for client care and manage incoming and outgoing telephone calls, e-mails and facsimile transmissions as required
  • To provide refreshments as required
  • Ensure the confidentiality of all the Firm’s and clients’ documentation and information
  • Appreciation of legal procedures
  • Knowledge of relevant computer retrieval information systems
  • Flexibility – to be a member of a team of secretaries and assist with work as required across all practice areas/team environments
  • To undertake any specific training when required to do so and overall to have a responsibility towards self development and further training
  • Any other reasonable requests from Fee Earners and / or Managers

Skills and Experience

  • Legal Secretarial experience
  • Audio/copy typing skills – digital dictation desirable
  • Organisational skills and time management
  • Excellent accuracy and competence in spelling, punctuation and grammar
  • Attention to detail
  • Document skills including tracked changes/versioning/formatting